Formal Letters and Notices
Objectives
- Write a formal demand letter
- Use correct letter conventions
- Include required elements
Explanation
Formal letters include: letterhead, date, recipient's details, reference, salutation, body, closing and signature. Use 'Yours faithfully' when you do not know the recipient's name (UK) and 'Yours sincerely' when you do; in the US, 'Sincerely' is common. A demand letter states the debt or obligation, the legal basis, the deadline and the consequence.
letterhead
The printed heading with the firm's details.
“Use the firm's letterhead.”
reference
A code identifying the matter.
“Our reference: VM-2025-114.”
outstanding
Still unpaid or unresolved.
“The outstanding balance is US$3,200.”
legal basis
The rule or clause supporting a claim.
“The legal basis is Clause 5.”
to initiate proceedings
To start legal action.
“We will initiate proceedings without further notice.”
Flashcards
Match terms and definitions
letterhead
reference
outstanding
legal basis
to initiate proceedings
Complete the sentences
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