Legal English & Communication
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Describing Office Procedures

Objectives

  • Describe step-by-step procedures
  • Use sequencing words
  • Use the passive for processes

Explanation

Use sequencers to describe procedures: first, then, next, after that, finally. Processes are often described in the passive: 'The document is reviewed, then it is signed and stamped.' The passive focuses on the action, not on who does it.

procedure

An established way of doing something.

“This is our procedure for new clients.”

to stamp

To mark a document with an official seal.

“The notary stamps each page.”

record

An official written account kept for reference.

“We keep a record of every signing.”

to verify

To check that something is true or correct.

“We verify the client's identity.”

intake form

A form with a new client's basic information.

“Please complete the intake form.”

Flashcards

Match terms and definitions

procedure
to stamp
record
to verify
intake form

Complete the sentences

1. The document ___ by the notary.
2. ___, the client completes the form. Then we verify the ID.
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