Structure of a Professional Email
Objectives
- Organise an email: subject, greeting, purpose, details, closing
- Choose formal openings and closings
- Write clear subject lines
Explanation
A professional email has: a specific subject line ('Draft lease – Casa Blanca property'); a greeting ('Dear Mr. Lee,'); a purpose sentence ('I am writing to…'); details; an action request; and a closing ('Kind regards,'). Avoid Spanish calques such as 'Dear Sir Lee' or 'I write you for…'.
subject line
The short title of an email.
“Use a clear subject line.”
attachment
A file sent with an email.
“Please find the draft attached.”
to enclose
To include a document with a letter.
“I enclose a copy of the deed.”
regarding
About; concerning.
“I am writing regarding your property.”
at your earliest convenience
As soon as possible (polite).
“Please reply at your earliest convenience.”
Flashcards
Match terms and definitions
subject line
attachment
to enclose
regarding
at your earliest convenience
Complete the sentences
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